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2020-21 Maryland Annual Collection Schedule for Community Colleges
| DUE DATE | REPORT DUE | REPORT ID | SUBMIT TO: |
| July 2020 | |||
| July 3 | Annual Operating Budget | CC-5 | Geoff Newman |
| Annual Capital Request/CIP: Form M/county Capital Budget | CIP Book 1 | Geoff Newman | |
| Annual Capital Request/CIP: Form B; Impact Statement | CIP Book 2 | Geoff Newman | |
| Annual Space Computations: CIP:CC Table 1-4 | CIP Book 3 | Geoff Newman | |
| July 15 | Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants | S-20 (.xls) |
MAC File
Transfer Barbara Schmertz |
| July 26 | 4th Quarter Cash Flow Report | Form P | Geoff Newman |
| July 31 | Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment | Geoff Newman | |
| August 2020 | |||
| August 1 (From June 1) | Foster Care Homeless Youth Tuition Waiver Survey | S-30 (.xlsx) |
MAC File
Transfer Barbara Schmertz |
| Enrollment Report for Credit Courses for Fiscal Year Ending June 30th | CC-2 | MAC File Transfer | |
| Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File) | CC-3 | CE File Transfer | |
| August 5 | MACC Annual Capital Budget Request to MHEC | Geoff Newman | |
| Degree Information System (DIS) Annual File | DIS | MAC2 File Transfer | |
| August 15 | External Credit System (ECS) Annual File | ECS | MAC2 File Transfer |
| September 2020 | |||
| New! September 1 (From July 1) | Student Concerns about Athletic Programs and Activities | Google Form | Barbara Schmertz |
| September 2 |
IPEDS Opens for Institution Characteristics (IC); Completions (C); 12 Month
Enrollment (C uploaded by MHEC on 9/30/2020) |
IC, C, E12 | IPEDS Web-Site |
| September 4 (From June 1) | Near Completer Initiative (NCI) | NCI Memo |
MAC File
Transfer Rhonda Wardlaw |
| September 15 | Course Information System (CIS) Winter/Spring | CIS | MAC2 File Transfer |
| Student Registration System (SRS) Winter/Spring | SRS | MAC2 File Transfer | |
| September 30 | MHEC Uploads IPEDS Degree Completions File | C | Parris Jackson |
| October 2020 | |||
| October 1 | Audit Report Addressed to Board of Trustees and College Financial Statements | Geoff Newman | |
| ESOL-FTES (English for Speakers of Other Languages) | Geoff Newman | ||
| Annual Financial Report | CC-4 | Geoff Newman | |
| October 14 |
IPEDS Fall Collection Closes |
IC, C, E12 | IPEDS Web-Site |
| October 15 | End-of-Term System (EOTS) Winter/Spring | EOTS | MAC2 File Transfer |
| Total Unduplicated Non-Credit Headcount Enrollment | CC-6 (.xls) | MAC File Transfer | |
| Opening Fall Enrollment | S7 Form | MAC File Transfer | |
| October 25 | 1st Quarter Cash Flow Report | Form P | Geoff Newman |
| November 2020 | |||
| November 1 | Cultural Diversity Report | Alexia Van Orden | |
| November 4 | Credit Hours of Enrollment |
CC-S-6 Single Campus CC-S-6 Multi-Campus CC-S-6 Instructions |
MAC File Transfer |
| November 6 | Board-Approved Institutional Performance Accountability Report | PAR Google Form | Barbara Schmertz |
| November 15 | Enrollment Report for Programs Approved for Statewide Funding | CC-2A | Geoff Newman |
| Enrollment Report for West Virginia Residents Enrolled at Garrett Community College | CC-2B | Geoff Newman | |
| Enrollment Report for Somerset County Residents Attending Adjacent County Community College | CC-2C | Geoff Newman | |
| Enrollment Report for Health Manpower Funding | CC-2D | Geoff Newman | |
| New! | Tuition and Fee Reductions for Victims of Human Trafficking Survey |
S-35 Google Form to
Submit S-35 Google Form PDF |
Barbara Schmertz |
| Enrollment Information System (EIS) Summer/Fall | EIS | MAC2 File Transfer | |
| Financial Aid Information System (FAIS) Annual Data File | FAIS | MAC2 File Transfer | |
| First-Time Undergraduate Student Cohort SSN Change (optional) | S-15 (.xlsx) | MAC File Transfer | |
| November 29 | Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment | Geoff Newman | |
| December 2020 | |||
| December 1 NEW Pilot! | Noncredit Workforce Completer System (NWCS) | NWCS | MAC2 File Transfer |
| December 2 | Management Letter and College Response to Management Letter | Geoff Newman | |
| December 9 | IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures | SFA, GRS, GR200, ADM, OM | IPEDS Web-Site |
|
IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR),
Libraries (L) (EF, HR uploaded by MHEC on 3/17/2021) |
EF,F, HR, L | IPEDS Web-Site | |
| December 15 | Employee Data System (EDS) Annual Data File | EDS | MAC2 File Transfer |
| January 2021 | |||
| January 1 | Campus Climate Survey (Submission window opened June 1, 2020) | Barbara Schmertz | |
| January 15 | Distance Education Form & Survey |
DE Survey Google Form to
Submit DE Survey Google Form PDF |
MAC File Transfer |
| January 24 | Institutions will upload their own Winter IPEDS for Graduation Rates (GRS), Graduation Rates (GR200) | GRS, GR200 | Institution to Upload to IPEDS Website |
| 2nd Quarter Cash Flow Report | Form P | Geoff Newman | |
| January 30 | Continuing Education Course Biennial Review | Ashley Wallace | |
| February 2021 | |||
| February 3 | Facilities Master Plan: Every 10 years with interim updates | FMP | Geoff Newman |
| February 10 | IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures | SFA, GRS, GR200, ADM, OM | IPEDS Web-Site |
| March 2021 | |||
| March 2 | Report on Students Receiving Accommodations for Disabilities | S-25_2DR.xls | MAC File
Transfer Barbara Schmertz |
| March 15 | Opening Spring Enrollment - Report for Spring Term | S7 Form | MAC File Transfer |
| Course Information System (CIS) Summer/Fall | CIS | MAC2 File Transfer | |
| Student Registration System (SRS) Summer/Fall | SRS | MAC2 File Transfer | |
| March 16 | Enrollment Report for Programs Approved for Statewide Funding | CC-2A | Geoff Newman |
| Enrollment Report for West Virginia Residents Enrolled at Garrett Community College | CC-2B | Geoff Newman | |
| Enrollment Report for Somerset County Residents Attending Adjacent County Community College | CC-2C | Geoff Newman | |
| Enrollment Report for Health Manpower Funding | CC-2D | Geoff Newman | |
| March 17 | MHEC Uploads Spring IPEDS for EF, HR | EF, HR | IPEDS Web-Site |
| March 30 | Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment | Geoff Newman | |
| April 2021 | |||
| April 1 | Enrollment Information System (EIS) Winter/Spring | EIS | MAC2 File Transfer |
| Facilities Inventory Update | Geoff Newman | ||
| April 7 | IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) | EF, F, HR, L | IPEDS Web-Site |
| April 15 | End-of-Term (EOTS) Summer/Fall | EOTS | MAC2 File Transfer |
| April 27 | 3rd Quarter Cash Flow Report | Form P | Geoff Newman |
| May 2021 | |||
| May 1 | Management Letters Status Report | Geoff Newman | |
| Part I - Part II Facility Programs for Projects in July 1 Budget Request | Part I/II Program | Geoff Newman | |
| June 2021 | |||
| June 1 | Foster Care Homeless Youth Tuition Waiver Survey | S-30 (.xlsx) |
MAC File
Transfer Barbara Schmertz |
| June 30 | Near Completers Initiative (NCI) | NCI Memo (.pdf) |
MAC File
Transfer Rhonda Wardlaw |
| Ongoing | |||
| Unique Student Identifier System | USIS | USIS File Transfer | |
| College Catalog - When newly issued (2 copies) | Trish Gordon-McCown | ||
| Continuing Education Courses for State Funding | CC-10 | CE File Transfer | |
| Test | |||