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2022-23 Maryland Annual Collection Schedule for Community Colleges

(Submissions are due the next business day for any date that falls on a weekend or holiday)

Prior Year 2021-22 Community College Calendar

For questions and additional information please contact the Survey Coordinator
For help, email: mac2help.mhec@maryland.gov
DUE DATE REPORT DUE  REPORT ID  SUBMIT TO
July 2022
July 1 Student Concerns about Athletic Programs and Activities Barbara Schmertz
  Annual Operating Budget  CC-5  Geoff Newman 
  Annual Capital Request/CIP: Form M/county Capital Budget  CIP Book 1  Geoff Newman 
  Annual Capital Request/CIP: Form B; Impact Statement  CIP Book 2  Geoff Newman 
  Annual Space Computations: CIP:CC Table 1-4  CIP Book 3  Geoff Newman 
New Item! S-6 Supplemental form with credit and weekly student contact hours S-6 Geoff Newman
July 15 Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act) Barbara Schmertz
July 29 4th Quarter Cash Flow Report/ Project Status Report Form P  Geoff Newman 
July 31  Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment    Geoff Newman 
August  2022
August 1 Enrollment Report for Credit Courses for Fiscal Year Ending June 30th  CC-2  MAC File Transfer
Trish Gordon-MCown
  Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File)  CC-3  MAC File Transfer
Trish Gordon-McCown
  Degree Information System (DIS) Annual File

DIS File Layout.pdf

MAC File Transfer
  External Credit System (ECS) Annual File ECS File layout.pdf MAC File Transfer
  Tuition and Fee Reductions for Victims of Human Trafficking Survey Barbara Schmertz
August 6 MACC Annual Capital Budget Request to MHEC    Geoff Newman 
September 2022
September 1 Cultural Diversity Report  Barbara Schmertz
Deferred Maintenance Project Master List FRG Geoff Newman
  FY 2024 Facilities Renewal Grant Request FRG Geoff Newman
September 7 IPEDS Fall Collection Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment   IC, C, E12  IPEDS Web-Site 
September 15 Course Information System (CIS) Winter/Spring

CIS File Layout.pdf

MAC File Transfer
Student Registration System (SRS) Winter/Spring

SRS File Layout.pdf

MAC File Transfer
September 20
New Item!
Annual Report on Best Practices and Progress to 55% Barbara Schmertz
September 30 Performance Accountability Report (PAR) Barbara Schmertz
October  2022
October 1 Audit Report Addressed to Board of Trustees and College Financial Statements    Geoff Newman 
  ESOL-FTES (English for Speakers of Other Languages)    Geoff Newman 
  Annual Financial Report  CC-4  Geoff Newman 
October 15  Total Unduplicated Non-Credit Headcount Enrollment 

CC-6.xls

MAC File Transfer
Daniel Schuster
  End-of-Term System (EOTS) Winter/Spring

EOTS File Layout.pdf

MAC File Transfer
  Opening Fall Enrollment 

S7 Form.xlsx

MAC File Transfer
October 19 IPEDS Fall Collection Closes IC, C, E12  IPEDS Web-Site 
October 31 1st Quarter Cash Flow Report /Project Status Report Form P  Geoff Newman 
November  2022
November 4 Credit Hours of Enrollment MAC File Transfer
Daniel Schuster
November 15 Enrollment Report for Programs Approved for Statewide Funding  CC-2A  Geoff Newman 
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B  Geoff Newman 
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C  Geoff Newman 
Enrollment Report for Health Manpower Funding  CC-2D  Geoff Newman 
Enrollment Information System (EIS) Summer/Fall

EIS File Layout.pdf

MAC File Transfer
  Financial Aid Information System (FAIS) Annual Data File

FAIS File Layout.pdf

MAC File Transfer
First-Time Undergraduate Student Cohort SSN Change (optional) 

S-15 Form.xlsx

MAC File Transfer
November 29 Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment    Geoff Newman 
December  2022
December 1  Noncredit Workforce Completer System (NWCS)

NWCS File Layout.pdf

MAC File Transfer
  Cyber Warrior System (CWS) BCCC only

CWS File Layout.pdf

MAC File Transfer
December 2 Management Letter and College Response to Management Letter    Geoff Newman 
December 7 IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL) EF,F, HR, AL  IPEDS Web-Site 
December 15  Employee Data System (EDS) Annual Data File

EDS File Layout.pdf

MAC File Transfer
January 2023
January 15 Distance Education Form & Survey
  • DE Survey Memo.pdf
  • DE Survey.xls
MAC File Transfer
Barbara Schmertz
January 31 2nd Quarter Cash Flow Report /Project Status Report Form P  Geoff Newman 
  Continuing Education Course Biennial Review    Trish Gordon-McCown
February 2023
February 1 Facilities Master Plan:  Every 10 years with interim updates  FMP  Geoff Newman 
  Part I/Part II Facility Programs for Projects in July 1 Budget Request    
February 8 IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures  SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
March 2023
March 1 Report on Students Receiving Accommodations for Disabilities
Barbara Schmertz
March 15 Opening Spring Enrollment -  Report for Spring Term

S7 Form.xlsx

MAC File Transfer
Course Information System (CIS) Summer/Fall

CIS File Layout.pdf

MAC File Transfer
Student Registration System (SRS) Summer/Fall

SRS File Layout.pdf

MAC File Transfer
March 16 Enrollment Report for Programs Approved for Statewide Funding  CC-2A   Geoff Newman
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B   Geoff Newman
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C   Geoff Newman
Enrollment Report for Health Manpower Funding  CC-2D  Geoff Newman 
March 30 Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment    Geoff Newman 
April 2023
April 1  Enrollment Information System (EIS) Winter/Spring

EIS File Layout.pdf

MAC File Transfer
April 3 Facilities Inventory Update    Geoff Newman 
April 5 IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (L) EF, F, HR, AL IPEDS Web-Site 
April 15 End-of-Term (EOTS) Summer/Fall

EOTS File Layout.pdf

MAC File Transfer
April 28 3rd Quarter Cash Flow Report/ Project Status Report Form P Geoff Newman
 May 2023
May 1  Management Letters Status Report    Geoff Newman 
May 2 Part I - Part II Facility Programs for Projects in July 1 Budget Request  Part I/II Program Geoff Newman 
June 2023
June 1 Foster Care and Homeless Youth Tuition Waivers Survey
  • S30 Google Form
  • S30 Form.pdf

Barbara Schmertz
June 30 Near Completers Initiative (NCI) MAC File Transfer
Rhonda Wardlaw
July 2023
July 1  Student Concerns about Athletic Programs and Activities 
  • Athletic Complaint Google Form
  • Athletic Complaint Form.pdf
Barbara Schmertz
Ongoing
  College Catalog - When newly issued (2 copies)    Everette Jackson
  Continuing Education Courses for State Funding - Enclosures

CC-10 Manual.pdf

Trish Gordon-McCown