Print
Prior Year 2024-25 Community College Calendar
2025-26 Maryland Annual Collection Schedule for Community Colleges
(Submissions are due the next business day for any date that falls on a weekend or holiday)Prior Year 2024-25 Community College Calendar
| DUE DATE | REPORT DUE | REPORT ID | SUBMIT TO |
| July 2025 | |||
|
MANDATE July 1 |
Student Concerns about Athletic Programs and Activities | Barbara Schmertz | |
| Annual Operating Budget | CC-5 | - | |
| Annual Capital Request/CIP: Form M/county Capital Budget | CIP Book 1 | - | |
| Annual Capital Request/CIP: Form B; Impact Statement | CIP Book 2 | - | |
| Annual Space Computations: CIP:CC Table 1-4 | CIP Book 3 | - | |
| S-6 Supplemental form with credit and weekly student contact hours S6 & CCS6 Changes Announcement | S-6 | - | |
|
MANDATE July 15 |
Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act) | Barbara Schmertz | |
| July 31 | 4th Quarter Cash Flow Report/ Project Status Report | Form P | - |
| Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment | - | ||
| August 2025 | |||
| August 1 | Enrollment Report for Credit Courses for Fiscal Year Ending June 30th | CC-2 |
MAC File Transfer Lyndsay Silva |
| Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File) | CC-3 |
MAC File Transfer Lyndsay Silva |
|
| Degree Information System (DIS) Annual File | MAC2 File Transfer | ||
| External Credit System (ECS) Annual File | ECS File layout.pdf | MAC2 File Transfer | |
|
MANDATE |
Tuition and Fee Reductions for Victims of Human Trafficking Survey | Barbara Schmertz | |
| August 6 | MACC Annual Capital Budget Request to MHEC | - | |
| September 2025 | |||
| September 1 NEW! |
Access to Contraception Plans | Access to Contraception Plans Google Form | Kahlea Hunt-Khabir |
| Cultural Diversity Report | Barbara Schmertz | ||
| Deferred Maintenance Project Master List | FRG | - | |
| FY 2024 Facilities Renewal Grant Request | FRG | - | |
| September 3 | IPEDS Fall Collection Opens for Institution Characteristics (IC); Cost I (CST I); Completions (C); 12 Month Enrollment | IC, C, CST I, E12 | IPEDS Web-Site |
| October 2025 | |||
| October 1 | Audit Report Addressed to Board of Trustees and College Financial Statements | - | |
| ESOL-FTES (English for Speakers of Other Languages) | - | ||
| Annual Financial Report | CC-4 | - | |
|
MANDATE October 1 |
Performance Accountability Report (PAR) | Barbara Schmertz | |
|
October 10 |
Annual Report on Best Practices and Progress to 55% | Barbara Schmertz | |
| October 15 | Opening Fall Enrollment | MAC File Transfer | |
| End-of-Term System (EOTS) Winter/Spring | MAC2 File Transfer | ||
| IPEDS Fall Collection Closes | IC, C, E12 | IPEDS Web-Site | |
| October 31 | 1st Quarter Cash Flow Report /Project Status Report | Form P | - |
| November 2025 | |||
| November 1 | Workforce Training Completers System (WTCS)-Formely Noncredit Workforce Completers System(NWCS) | MAC2 File Transfer | |
| Workforce Training Registration System (WTRS) | MAC2 File Transfer | ||
| November 15 | Enrollment Report for Programs Approved for Statewide Funding | CC-2A | - |
| Enrollment Report for West Virginia Residents Enrolled at Garrett Community College | CC-2B | - | |
| Enrollment Report for Somerset County Residents Attending Adjacent County Community College | CC-2C | - | |
| Enrollment Report for Health Manpower Funding | CC-2D | - | |
| Enrollment Information System (EIS) Summer/Fall | MAC2 File Transfer | ||
| Financial Aid Information System (FAIS) Annual Data File | MAC2 File Transfer | ||
| November 29 | Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment | - | |
| December 2025 | |||
| December 1 | Maryland Approved Program Completer System (MAPCS) Annual File | MAC2 File Transfer | |
| Cyber Warrior System (CWS) BCCC only | MAC2 File Transfer | ||
| December 2 | Management Letter and College Response to Management Letter | - | |
| December 3 | IPEDS Winter Collection Opens Student Financial Aid (SFA), Cost II (CST II);Graduation Rates (GRS), Graduation Rates (GR200), Admissions (ADM) and Outcome Measures (OM) | SFA, CST II, GRS, GR200, ADM, OM | IPEDS Web-Site |
| IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL) | EF, F, HR, AL | IPEDS Web-Site | |
| December 15 | Employee Data System (EDS) Annual Data File | MAC2 File Transfer | |
| MANDATE | Student Voter Action Plan | Meghan Music | |
| December 29 | Part I/Part II Facility Programs for Projects in July 1 Budget Request | - | |
| January 2026 | |||
| January 15 | Distance Education Form & Survey | Distance Education Survey.xls |
MAC File Transfer Barbara Schmertz |
| January 31 | 2nd Quarter Cash Flow Report /Project Status Report | Form P | - |
| Continuing Education Course Biennial Review | Lyndsay Silva | ||
| February 2026 | |||
| February 1 | Facilities Master Plan: Every 10 years with interim updates | FMP | - |
| February 4 | IPEDS Winter Collection Closes for SFA, Cost II (CST II);Graduation Rates (GRS), Graduation Rates (GR200), Admissions (ADM) and Outcome Measures (OM) | SFA, CST II, GRS, GR200, ADM, OM | IPEDS Web-Site |
| March 2026 | |||
| March 3 | Report on Students Receiving Accommodations for Disabilities | Barbara Schmertz |
|
| March 15 | Opening Spring Enrollment - Report for Spring Term | MAC File Transfer | |
|
Student Course Registration
System (SCRS) See 2023-24 Revised SCRS Memo to Publics |
MAC2 File Transfer | ||
| March 16 | Enrollment Report for Programs Approved for Statewide Funding | CC-2A | - |
| Enrollment Report for West Virginia Residents Enrolled at Garrett Community College | CC-2B | - | |
| Enrollment Report for Somerset County Residents Attending Adjacent County Community College | CC-2C | - | |
| Enrollment Report for Health Manpower Funding | CC-2D | - | |
| March 31 | Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment | - | |
| April 2026 | |||
| April 1 | Enrollment Information System (EIS) Winter/Spring | MAC2 File Transfer | |
| Facilities Inventory Update | - | ||
| IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL) | EF, F, HR, AL | IPEDS Web-Site | |
| April 15 | End-of-Term (EOTS) Summer/Fall | MAC2 File Transfer | |
| April 30 | 3rd Quarter Cash Flow Report/ Project Status Report | Form P | - |
| May 2026 | |||
| May 1 | Management Letters Status Report | - | |
| May 2 | Part I - Part II Facility Programs for Projects in July 1 Budget Request | Part I/II Program | - |
| June 2026 | |||
| MANDATE June 1 | Campus Climate Survey - Sexual Assault & Incident Data Submission | Barbara Schmertz | |
|
MANDATE June 1 |
Foster Care and Homeless Youth Tuition Waivers Survey |
Barbara Schmertz |
|
| June 30 | Near Completers Initiative (NCI) |
MAC2 File
Transfer |
|
| July 2026 | |||
|
MANDATE July 1 |
Student Concerns about Athletic Programs and Activities |
|
Barbara Schmertz |
| Annual Operating Budget | CC-5 | - | |
| Annual Capital Request/CIP: Form M/county Capital Budget | CIP Book 1 | - | |
| Annual Capital Request/CIP: Form B; Impact Statement | CIP Book 2 | - | |
| Annual Space Computations: CIP:CC Table 1-4 | CIP Book 3 | - | |
| S-6 Supplemental form with credit and weekly student contact hours | S-6 | - | |
| Ongoing | |||
| College Catalog - When newly issued (2 copies) | Everette Jackson | ||
| Continuing Education Courses for State Funding - Enclosures | Lyndsay Silva | ||