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2026-27 Annual Collection Schedule for Community Colleges

(Submissions are due the next business day for any date that falls on a weekend or holiday)
Prior Year 2025-26 Community College Calendar

For questions, please email [email protected]

Community College Calendar

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DUE DATE	REPORT DUE	REPORT ID	SUBMIT TO
July 2026
MANDATE July 1	Student Concerns about Athletic Programs and Activities	Athletic Complaints Google Form	Barbara Schmertz
	Annual Operating Budget	CC-5	Domenic Ionta
	Annual Capital Request/CIP: Form M/county Capital Budget	CIP Book 1	Domenic Ionta
	Annual Capital Request/CIP: Form B; Impact Statement	CIP Book 2	Domenic Ionta
	Annual Space Computations: CIP:CC Table 1-4	CIP Book 3	Domenic Ionta
	S-6 Supplemental form with credit and weekly student contact hours S6 & CCS6 Changes Announcement	S-6	Domenic Ionta
MANDATE July 15	Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act)	S-20.pdf S-20 Google Form	Barbara Schmertz
July 31	4th Quarter Cash Flow Report/ Project Status Report	Form P	Domenic Ionta
	Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment		Domenic Ionta
August 2026
August 1	Enrollment Report for Credit Courses for Fiscal Year Ending June 30th	CC-2	MAC File Transfer Lyndsay Silva
	Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File)	CC-3	MAC File Transfer Lyndsay Silva
	Degree Information System (DIS) Annual File	DIS File Layout.pdf	MAC2 File Transfer
	External Credit System (ECS) Annual File	ECS File layout.pdf	MAC2 File Transfer
MANDATE	Tuition and Fee Reductions for Victims of Human Trafficking Survey	S-35 form.pdf S-35 Google Form	Barbara Schmertz
August 6	MACC Annual Capital Budget Request to MHEC		Domenic Ionta
September 2026
September 1	Access to Contraception Plans	Access to Contraception Plans Google Form	Kahlea Hunt-Khabir
	Cultural Diversity Report	Cultural Diversity Memo Cultural Diversity Cover Sheet Cultural Diversity Form.pdf Cultural Diversity Google Form	Barbara Schmertz
	Deferred Maintenance Project Master List	FRG	Domenic Ionta
	FY 2024 Facilities Renewal Grant Request	FRG	Domenic Ionta
September 3	IPEDS Fall Collection Opens for Institution Characteristics (IC); Cost I (CST I); Completions (C); 12 Month Enrollment	IC, C, CST I, E12	IPEDS Web-Site
October 2026
October 1	Audit Report Addressed to Board of Trustees and College Financial Statements		Domenic Ionta
	ESOL-FTES (English for Speakers of Other Languages)		Domenic Ionta
	Annual Financial Report	CC-4	Domenic Ionta
MANDATE October 1	Performance Accountability Report (PAR)	PAR CC Guidelines PAR Degree Progress Analysis.xlsx PAR CC Form.pdf PAR CC Google Form	Barbara Schmertz
October 15	Opening Fall Enrollment	S7 Form.xlsx	MAC File Transfer
	End-of-Term System (EOTS) Winter/Spring	EOTS File Layout.pdf	MAC2 File Transfer
	IPEDS Fall Collection Closes	IC, C, E12	IPEDS Web-Site
October 31	1st Quarter Cash Flow Report /Project Status Report	Form P	Domenic Ionta
November 2026
November 1	Workforce Training Completers System (WTCS)-Formely Noncredit Workforce Completers System(NWCS)	WTCS File Layout.pdf	MAC2 File Transfer
	Workforce Training Registration System (WTRS)	WTRS File Layout.pdf	MAC2 File Transfer
November 15	Enrollment Report for Programs Approved for Statewide Funding	CC-2A	Domenic Ionta
	Enrollment Report for West Virginia Residents Enrolled at Garrett Community College	CC-2B	Domenic Ionta
	Enrollment Report for Somerset County Residents Attending Adjacent County Community College	CC-2C	Domenic Ionta
	Enrollment Report for Health Manpower Funding	CC-2D	Domenic Ionta
	Enrollment Information System (EIS) Summer/Fall	EIS File Layout.pdf	MAC2 File Transfer
	Financial Aid Information System (FAIS) Annual Data File	FAIS File Layout.pdf	MAC2 File Transfer
November 29	Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment		Domenic Ionta
December 2026
December 1	Maryland Approved Program Completer System (MAPCS) Annual File	MAPCS Layout File.pdf	MAC2 File Transfer
	Cyber Warrior System (CWS) BCCC only	CWS File Layout.pdf	MAC2 File Transfer
December 2	Management Letter and College Response to Management Letter		Domenic Ionta
December 3	IPEDS Winter Collection Opens Student Financial Aid (SFA), Cost II (CST II);Graduation Rates (GRS), Graduation Rates (GR200), Admissions (ADM) and Outcome Measures (OM)	SFA, CST II, GRS, GR200, ADM, OM	IPEDS Web-Site
	IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL)	EF, F, HR, AL	IPEDS Web-Site
December 15	Employee Data System (EDS) Annual Data File	EDS File Layout.pdf	MAC2 File Transfer
MANDATE	Student Voter Action Plan	-Student Voter Action Plan.pdf -Student Voter Action Plan Google Form	Meghan Music
December 29	Part I/Part II Facility Programs for Projects in July 1 Budget Request		Domenic Ionta
January 2027
January 15	Distance Education Form & Survey	Distance Education Survey.xls	MAC File Transfer Barbara Schmertz
January 31	2nd Quarter Cash Flow Report /Project Status Report	Form P	Domenic Ionta
	Continuing Education Course Biennial Review		Lyndsay Silva
February 2027
February 1	Facilities Master Plan: Every 10 years with interim updates	FMP	Domenic Ionta
February 4	IPEDS Winter Collection Closes for SFA, Cost II (CST II);Graduation Rates (GRS), Graduation Rates (GR200), Admissions (ADM) and Outcome Measures (OM)	SFA, CST II, GRS, GR200, ADM, OM	IPEDS Web-Site
March 2027
March 3	Report on Students Receiving Accommodations for Disabilities	S252DR Form.pdf S252DR Google Form DPA template for S252DR.xlsx	Barbara Schmertz
March 15	Opening Spring Enrollment - Report for Spring Term	S7 Form.xlsx	MAC File Transfer
	Student Course Registration System (SCRS) See 2023-24 Revised SCRS Memo to Publics	SCRS File Layout.pdf	MAC2 File Transfer
March 16	Enrollment Report for Programs Approved for Statewide Funding	CC-2A	Domenic Ionta
	Enrollment Report for West Virginia Residents Enrolled at Garrett Community College	CC-2B	Domenic Ionta
	Enrollment Report for Somerset County Residents Attending Adjacent County Community College	CC-2C	Domenic Ionta
	Enrollment Report for Health Manpower Funding	CC-2D	Domenic Ionta
March 31	Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment		Domenic Ionta
April 2027
April 1	Enrollment Information System (EIS) Winter/Spring	EIS File Layout.pdf	MAC2 File Transfer
	Facilities Inventory Update		Domenic Ionta
	IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL)	EF, F, HR, AL	IPEDS Web-Site
April 15	End-of-Term (EOTS) Summer/Fall	EOTS File Layout.pdf	MAC2 File Transfer
April 30	3rd Quarter Cash Flow Report/ Project Status Report	Form P	Domenic Ionta
May 2027
May 1	Management Letters Status Report		Domenic Ionta
May 2	Part I - Part II Facility Programs for Projects in July 1 Budget Request	Part I/II Program	Domenic Ionta
June 2027
MANDATE June 1	Foster Care and Homeless Youth Tuition Waivers Survey	-S30 Form.pdf -S30 Google Form S 30 Excel Form	Barbara Schmertz
June 30	Near Completers Initiative (NCI)	NCI Memo.pdf NCI Layout File.pdf	MAC2 File Transfer
July 2027
MANDATE July 1	Student Concerns about Athletic Programs and Activities	-Athletic Complaints Form.pdf -Athletic Complaints Google Form	Barbara Schmertz
	Annual Operating Budget	CC-5	Domenic Ionta
	Annual Capital Request/CIP: Form M/county Capital Budget	CIP Book 1	Domenic Ionta
	Annual Capital Request/CIP: Form B; Impact Statement	CIP Book 2	Domenic Ionta
	Annual Space Computations: CIP:CC Table 1-4	CIP Book 3	Domenic Ionta
	S-6 Supplemental form with credit and weekly student contact hours	S-6	Domenic Ionta
Ongoing
	College Catalog - When newly issued (2 copies)		Everette Jackson
	Continuing Education Courses for State Funding - Enclosures	CC-10 Manual.pdf	Lyndsay Silva