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2023-24 Maryland Annual Collection Schedule for Community Colleges

(Submissions are due the next business day for any date that falls on a weekend or holiday)

Current Year 2024-25 Community College Calendar

For questions and additional information please contact the Survey Coordinator
For help, email: [email protected]
DUE DATE REPORT DUE  REPORT ID  SUBMIT TO
July 2023
July 1 Annual Operating Budget  CC-5 Geoff Newman 
  Annual Capital Request/CIP: Form M/county Capital Budget  CIP Book 1 Geoff Newman 
  Annual Capital Request/CIP: Form B; Impact Statement  CIP Book 2 Geoff Newman 
  Annual Space Computations: CIP:CC Table 1-4  CIP Book 3 Geoff Newman 
S-6 Supplemental form with credit and weekly student contact hours
S6 & CCS6 Changes Announcement		 S-6 Geoff Newman
MANDATE
July 7 		Student Concerns about Athletic Programs and Activities
  • Athletic Complaint.pdf
  • Athletic Complaint Google Form
 Barbara Schmertz
MANDATE
 July 15		 Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act)
  • S-20.pdf
  • S-20 Google Form
 Barbara Schmertz
July 31 4th Quarter Cash Flow Report/ Project Status Report Form P Geoff Newman 
  Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment    Geoff Newman 
August  2023
August 1 Enrollment Report for Credit Courses for Fiscal Year Ending June 30th  CC-2 MAC File Transfer
Trish Gordon-MCown
  Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File)  CC-3 MAC File Transfer
Trish Gordon-McCown
  Degree Information System (DIS) Annual File

DIS File Layout.pdf

 MAC2 File Transfer
  External Credit System (ECS) Annual File ECS File layout.pdf MAC2 File Transfer
MANDATE
 Tuition and Fee Reductions for Victims of Human Trafficking Survey
  • S-35 form.pdf
  • S-35 Google Form
 Barbara Schmertz
August 6 MACC Annual Capital Budget Request to MHEC    Geoff Newman 
September 2023
MANDATE
 September 1		 Cultural Diversity Report 
  • Cultural Diversity Memo.pdf
  • Cultural Diversity Cover Sheet.pdf
  • Cultural Diversity Form.pdf
  • Cultural Diversity Google Form
 Barbara Schmertz
Deferred Maintenance Project Master List FRG Geoff Newman
  FY 2024 Facilities Renewal Grant Request FRG Geoff Newman
September 6 IPEDS Fall Collection Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment   IC,C, E12 IPEDS Web-Site 
September 15 Course Information System (CIS) Winter/Spring
(Do not submit see memo)

CIS File Layout.pdf

 MAC2 File Transfer
Student Registration System (SRS) Winter/Spring
(Do not submit see memo)

SRS File Layout.pdf

 MAC2 File Transfer
September 20
 Annual Report on Best Practices and Progress to 55%
  • Best Practices Memo Guidelines
  • Best Practices Form.pdf
  • Best Practices Google Form
 Barbara Schmertz
October  2023
October 1 Audit Report Addressed to Board of Trustees and College Financial Statements    Geoff Newman 
  ESOL-FTES (English for Speakers of Other Languages)    Geoff Newman 
  Annual Financial Report  CC-4 Geoff Newman 
MANDATE
 October 2		 Performance Accountability Report (PAR)
  • PAR CC Guidelines
  • PAR Degree Progress Analysis.xlsx
  • PAR CC Form.pdf
  • PAR CC Google Form
 Barbara Schmertz
October 15  CC-6 Total Unduplicated Non-Credit Headcount Enrollment is no longer Required

The CC-6 has been discontinued
  End-of-Term System (EOTS) Winter/Spring

EOTS File Layout.pdf

 MAC2 File Transfer
  Opening Fall Enrollment 

S7 Form.xlsx

 MAC File Transfer
October 18 IPEDS Fall Collection Closes IC, C, E12 IPEDS Web-Site 
October 31 1st Quarter Cash Flow Report /Project Status Report Form P Geoff Newman 
November  2023
November 4 CC-S-6 Credit Hours of Enrollment is no Longer Required The CC-S-6 has been discontinued
November 15 Enrollment Report for Programs Approved for Statewide Funding  CC-2A Geoff Newman 
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B Geoff Newman 
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C Geoff Newman 
Enrollment Report for Health Manpower Funding  CC-2D Geoff Newman 
Revised Due 12/1 Enrollment Information System (EIS) Summer/Fall

EIS File Layout.pdf

 MAC2 File Transfer
 Revised Due 12/1 Financial Aid Information System (FAIS) Annual Data File

File Layout.pdf

 MAC2 File Transfer
First-Time Undergraduate Student Cohort SSN Change (optional) 

The S-15 Form has been discontinued
November 29 Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment    Geoff Newman 
December  2023
December 1  Maryland Approved Program Completer System (MAPCS) Annual File

MAPCS Layout File.pdf

 MAC2 File Transfer
Noncredit Workforce Completer System (NWCS)

NWCS File Layout.pdf

 MAC2 File Transfer
  Cyber Warrior System (CWS) BCCC only

CWS File Layout.pdf

 MAC2 File Transfer
December 2 Management Letter and College Response to Management Letter    Geoff Newman 
December 6 IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures SFA, GRS, GR200, ADM, OM IPEDS Web-Site 
IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL) EF, F, HR, AL IPEDS Web-Site 
December 15  Employee Data System (EDS) Annual Data File

EDS File Layout.pdf

 MAC2 File Transfer
MANDATE
 New!		 Student Voter Action Plan
  • Student Voter Action Plan.pdf
  • Student Voter Action Plan Google Form
 Derrick Coley
December 29 Part I/Part II Facility Programs for Projects in July 1 Budget Request   Geoff Newman 
January 2024
January 15 Distance Education Form & Survey
  • Distance Education Announcement 2023-24 Memo
  • DE Survey.xls
 MAC File Transfer
Barbara Schmertz
January 31 2nd Quarter Cash Flow Report /Project Status Report Form P Geoff Newman 
  Continuing Education Course Biennial Review    Trish Gordon-McCown
February 2024
February 1 Facilities Master Plan:  Every 10 years with interim updates  FMP Geoff Newman 
February 7 IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures  SFA, GRS, GR200, ADM, OM IPEDS Web-Site 
March 2024
March 1 Report on Students Receiving Accommodations for Disabilities
  • S252DR Form.pdf
  • S252DR Google Form
  • DPA template for S252DR.xlsx

Barbara Schmertz
March 15 Opening Spring Enrollment -  Report for Spring Term

S7 Form.xlsx

 MAC File Transfer
Revised Course Information System (CIS)
Winter 2023/Spring 2023 & Summer 2023/Fall 2023
See Memo, Page 3, Option #1 

CIS File Layout.pdf

 MAC2 File Transfer
Revised Student Registration System (SRS)
Winter 2023/Spring 2023 & Summer 2023/Fall 2023
See Memo, Page 3, Option #1

SRS File Layout.pdf

 MAC2 File Transfer
New! Student Course Registration System (SCRS)
Winter/Spring 2023 & Summer/Fall 2023
See 2023-24 Revised SCRS Memo to Publics  
(Do not submit SCRS if you are submitting CIS and SRS above)

SCRS File Layout.pdf

 MAC2 File Transfer
March 16 Enrollment Report for Programs Approved for Statewide Funding  CC-2A  Geoff Newman
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B  Geoff Newman
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C  Geoff Newman
Enrollment Report for Health Manpower Funding  CC-2D Geoff Newman 
March 31 Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment    Geoff Newman 
April 2024
April 1  Enrollment Information System (EIS) Winter/Spring

EIS File Layout.pdf

 MAC2 File Transfer
Facilities Inventory Update    Geoff Newman 
April 3 IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (L) EF, F, HR, AL IPEDS Web-Site 
April 15 End-of-Term (EOTS) Summer/Fall

EOTS File Layout.pdf

 MAC2 File Transfer
April 30 3rd Quarter Cash Flow Report/ Project Status Report Form P Geoff Newman
 May 2024
May 1  Management Letters Status Report    Geoff Newman 
May 2 Part I - Part II Facility Programs for Projects in July 1 Budget Request  Part I/II Program Geoff Newman 
June 2024
MANDATE
June 1		 Foster Care and Homeless Youth Tuition Waivers Survey
  • S30 Form.pdf
  • S30 Google Form
Barbara Schmertz
MANDATE
 Campus Climate Survey - Sexual Assault & Incident Data Submission Form
  • Incident Log.xlsx
  • Incident Report
  • Guidelines for Campus Climate Survey
  • Guidelines for Incident Data Report
  • Campus Climate survey Form. pdf
  • Campus Climate survey Google Form
 Barbara Schmertz
June 30 Near Completers Initiative (NCI)
  • NCI Memo.pdf
  • NCI Layout File.pdf
 MAC2 File Transfer
Derrick Coley
July 2024
MANDATE
 July 1 		 Student Concerns about Athletic Programs and Activities 
  • Athletic Complaint.pdf
  • Athletic Complaint Google Form
 Barbara Schmertz
  Annual Operating Budget  CC-5  Geoff Newman 
  Annual Capital Request/CIP: Form M/county Capital Budget  CIP Book 1 Geoff Newman 
  Annual Capital Request/CIP: Form B; Impact Statement  CIP Book 2 Geoff Newman 
  Annual Space Computations: CIP:CC Table 1-4  CIP Book 3 Geoff Newman 
S-6 Supplemental form with credit and weekly student contact hours S-6 Geoff Newman
MANDATE
 July 15		 Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act)
  • S-20.pdf
  • S-20 Google Form
 Barbara Schmertz
       
Ongoing
  College Catalog - When newly issued (2 copies)    Everette Jackson
  Continuing Education Courses for State Funding - Enclosures

CC-10 Manual.pdf

 Trish Gordon-McCown