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2022-23 Maryland Annual Collection Schedule for
4-year Public Institutions 

(Submissions are due the next business day for any date that falls on a weekend or holiday)

Prior Year 2021-22 Four-Year Public Calendar
For questions and additional information please contact the Survey Coordinator
For help, email: mac2help.mhec@maryland.gov
DUE DATE REPORT DUE  REPORT ID  SUBMIT TO
July 2022
July 1 Student Concerns about Athletic Programs and Activities Barbara Schmertz
July 15 Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act) Barbara Schmertz
August  2022
August 1 Degree Information System (DIS) Annual File

DIS File Layout.pdf

MAC File Transfer
  External Credit System (ECS) Annual File

ECS File Layout.pdf

MAC File Transfer
September  2022
September 1 Cultural Diversity Report  Barbara Schmertz
September 7 IPEDS Fall Collection Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment IC, C, E12  IPEDS Web-Site 
September 15   Course Information System (CIS) Winter/Spring

CIS File Layout.pdf

MAC File Transfer
  Student Registration System (SRS) Winter/Spring

SRS File Layout.pdf

MAC File Transfer
September 20
New Item!
Annual Report on Best Practices and Progress to 55% Barbara Schmertz
September 30 Performance Accountability Report (PAR) Barbara Schmertz
October  2022
October 15 Opening Fall Enrollment

S7 Form.xlsx 

MAC File Transfer
  End-of-Term (EOTS) Winter/Spring

EOTS File Layout.pdf

MAC File Transfer
October 19 IPEDS Fall Collection Closes IC, C, E12  IPEDS Web-Site 
November 2022
November 4 Application / Acceptance / Admission MHEC S-3

AIS File Layout.pdf

MAC File Transfer
Credit Hours of Enrollment  MAC File Transfer
November 15 Enrollment Information System (EIS) Summer/Fall

EIS File Layout.pdf

MAC File Transfer
  Financial Aid Information System (FAIS) Annual File

FAIS File Layout.pdf

MAC File Transfer
  First-Time Undergraduate Student Cohort SSN Change (optional) 

S-15 Form.xlsx

MAC File Transfer
December 2022

December 1
Maryland Approved Program Completer System (MAPCS) Annual File

MAPCS Layout File.pdf

MAC File Transfer Barbara Schmertz

Cyber Warrior System (CWS) (BOW, COP, MOR, UMES only)

CWS Layout File.pdf

MAC File Transfer Barbara Schmertz
December 7 IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
  IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) EF, HR, F, L IPEDS Web-Site 
December 15 Employee Data System (EDS) Annual File

EDS File Layout.pdf

MAC File Transfer
January 2023
January 15 
Distance Education Form & Survey
  • DE Survey Memo.pdf
  • DE Survey.xls
MAC File Transfer
February 2023
February 8 IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures  SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
March 2023
March 1 Report on Students Receiving Accommodations for Disabilities MAC File Transfer Barbara Schmertz
March 15 Opening Spring Enrollment - Report for Spring Term

S7 Form.xlsx

MAC File Transfer
  Course Information System (CIS) Summer/Fall

CIS File Layout.pdf

MAC File Transfer
  Student Registration System (SRS) Summer/Fall

SRS File Layout.pdf

MAC File Transfer
April 2023
April 1 Enrollment Information System (EIS) Winter/Spring

EIS File Layout.pdf

MAC File Transfer
April 5 IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) EF, F, HR, L IPEDS Web-Site 
April 15 End-of-Term System (EOTS) Summer/Fall

EOTS File Layout.pdf

MAC File Transfer
May 2023
  No Submission Required
June 2023
June 1 Foster Care and Homeless Youth Tuition Waivers Survey 
  • S-30 Google Form
  • S-30.pdf
Barbara Schmertz
June 30 Near Completers Initiative (NCI) MAC File Transfer Rhonda Wardlaw
July 2023
July 1 Student Concerns about Athletic Programs and Activities 
  • Athletic Complaints Google Form
  • Athletic Complaints Form.pdf
 Barbara Schmertz