MAC Community College Calendar

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2024-25 Maryland Annual Collection Schedule for Community Colleges

(Submissions are due the next business day for any date that falls on a weekend or holiday)

Prior Year 2023-24 Community College Calendar

For questions and additional information please contact the Survey Coordinator
For help, email: mac2help.mhec@maryland.gov
DUE DATE	REPORT DUE	REPORT ID	SUBMIT TO
July 2024
MANDATE July 1	Student Concerns about Athletic Programs and Activities	Athletic Complaint.pdf Athletic Complaint Google Form	Barbara Schmertz
	Annual Operating Budget	CC-5	Geoff Newman
	Annual Capital Request/CIP: Form M/county Capital Budget	CIP Book 1	Geoff Newman
	Annual Capital Request/CIP: Form B; Impact Statement	CIP Book 2	Geoff Newman
	Annual Space Computations: CIP:CC Table 1-4	CIP Book 3	Geoff Newman
	S-6 Supplemental form with credit and weekly student contact hours S6 & CCS6 Changes Announcement	S-6	Geoff Newman
MANDATE July 15	Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act)	S-20.pdf S-20 Google Form	Barbara Schmertz
July 31	4th Quarter Cash Flow Report/ Project Status Report	Form P	Geoff Newman
	Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment		Geoff Newman
August 2024
August 1	Degree Information System (DIS) Annual File	DIS File Layout.pdf	MAC2 File Transfer
	External Credit System (ECS) Annual File	ECS File layout.pdf	MAC2 File Transfer
MANDATE	Tuition and Fee Reductions for Victims of Human Trafficking Survey	S-35 form.pdf S-35 Google Form	Barbara Schmertz
August 6	MACC Annual Capital Budget Request to MHEC		Geoff Newman
August 15	Enrollment Report for Credit Courses for Fiscal Year Ending June 30th	CC-2	MAC File Transfer Trish Gordon-MCown
	Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File)	CC-3	MAC File Transfer Trish Gordon-McCown
September 2024
MANDATE September 1	Cultural Diversity Report	Cultural Diversity Memo.pdf Cultural Diversity Cover Sheet.pdf Cultural Diversity Form.pdf Cultural Diversity Google Form	Barbara Schmertz
	Deferred Maintenance Project Master List	FRG	Geoff Newman
	FY 2024 Facilities Renewal Grant Request	FRG	Geoff Newman
September 4	IPEDS Fall Collection Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment	IC,C, E12	IPEDS Web-Site
September 20	Annual Report on Best Practices and Progress to 55%	Best Practices Memo Guidelines Best Practices Form.pdf Best Practices Google Form	Barbara Schmertz
October 2024
October 1	Audit Report Addressed to Board of Trustees and College Financial Statements		Geoff Newman
	ESOL-FTES (English for Speakers of Other Languages)		Geoff Newman
	Annual Financial Report	CC-4	Geoff Newman
MANDATE October 1	Performance Accountability Report (PAR)	PAR CC Guidelines PAR Degree Progress Analysis Template.xlsx Template for 2024 PAR Prompt #5.xlsx PAR CC Form.pdf PAR CC Google Form	Barbara Schmertz
October 15	Opening Fall Enrollment	S7 Form.xlsx	MAC File Transfer
	End-of-Term System (EOTS) Winter/Spring	EOTS File Layout.pdf	MAC2 File Transfer
October 16	IPEDS Fall Collection Closes	IC, C, E12	IPEDS Web-Site
October 31	1st Quarter Cash Flow Report /Project Status Report	Form P	Geoff Newman
November 2024
November 1	Workforce Training Completers System (WTCS)-Formely Noncredit Workforce Completers System(NWCS)	WTCS File Layout.pdf	MAC2 File Transfer
	Workforce Training Registration System (WTRS)	WTRS File Layout.pdf	MAC2 File Transfer
November 15	Enrollment Report for Programs Approved for Statewide Funding	CC-2A	Geoff Newman
	Enrollment Report for West Virginia Residents Enrolled at Garrett Community College	CC-2B	Geoff Newman
	Enrollment Report for Somerset County Residents Attending Adjacent County Community College	CC-2C	Geoff Newman
	Enrollment Report for Health Manpower Funding	CC-2D	Geoff Newman
	Enrollment Information System (EIS) Summer/Fall	EIS File Layout.pdf	MAC2 File Transfer
	Financial Aid Information System (FAIS) Annual Data File	FAIS File Layout.pdf	MAC2 File Transfer
November 29	Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment		Geoff Newman
December 2024
December 1	Maryland Approved Program Completer System (MAPCS) Annual File	MAPCS Layout File.pdf	MAC2 File Transfer
	Cyber Warrior System (CWS) BCCC only	CWS File Layout.pdf	MAC2 File Transfer
December 2	Management Letter and College Response to Management Letter		Geoff Newman
December 4	IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures	SFA, GRS, GR200, ADM, OM	IPEDS Web-Site
	IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL)	EF, F, HR, AL	IPEDS Web-Site
December 15	Employee Data System (EDS) Annual Data File	EDS File Layout.pdf	MAC2 File Transfer
MANDATE	Student Voter Action Plan	-Student Voter Action Plan.pdf -Student Voter Action Plan Google Form	Derrick Coley
December 29	Part I/Part II Facility Programs for Projects in July 1 Budget Request		Geoff Newman
January 2025
January 15	Distance Education Form & Survey	-Distance Education Survey.xls	MAC File Transfer Barbara Schmertz
January 31	2nd Quarter Cash Flow Report /Project Status Report	Form P	Geoff Newman
	Continuing Education Course Biennial Review		Trish Gordon-McCown
February 2025
February 1	Facilities Master Plan: Every 10 years with interim updates	FMP	Geoff Newman
February 5	IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures	SFA, GRS, GR200, ADM, OM	IPEDS Web-Site
March 2025
March 3	Report on Students Receiving Accommodations for Disabilities	S252DR Form.pdf S252DR Google Form DPA template for S252DR.xlsx	Barbara Schmertz
March 15	Opening Spring Enrollment - Report for Spring Term	S7 Form.xlsx	MAC File Transfer
	Student Course Registration System (SCRS) See 2023-24 Revised SCRS Memo to Publics	SCRS File Layout.pdf	MAC2 File Transfer
March 16	Enrollment Report for Programs Approved for Statewide Funding	CC-2A	Geoff Newman
	Enrollment Report for West Virginia Residents Enrolled at Garrett Community College	CC-2B	Geoff Newman
	Enrollment Report for Somerset County Residents Attending Adjacent County Community College	CC-2C	Geoff Newman
	Enrollment Report for Health Manpower Funding	CC-2D	Geoff Newman
March 31	Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment		Geoff Newman
April 2025
April 1	Enrollment Information System (EIS) Winter/Spring	EIS File Layout.pdf	MAC2 File Transfer
	Facilities Inventory Update		Geoff Newman
April 2	IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (L)	EF, F, HR, AL	IPEDS Web-Site
April 15	End-of-Term (EOTS) Summer/Fall	EOTS File Layout.pdf	MAC2 File Transfer
April 30	3rd Quarter Cash Flow Report/ Project Status Report	Form P	Geoff Newman
May 2025
May 1	Management Letters Status Report		Geoff Newman
May 2	Part I - Part II Facility Programs for Projects in July 1 Budget Request	Part I/II Program	Geoff Newman
June 2025
MANDATE June 1	Foster Care and Homeless Youth Tuition Waivers Survey	-S30 Form.pdf -S30 Google Form	Barbara Schmertz
June 30	Near Completers Initiative (NCI)	NCI Memo.pdf NCI Layout File.pdf	MAC2 File Transfer Derrick Coley
July 2025
MANDATE July 1	Student Concerns about Athletic Programs and Activities	-Athletic Complaints Form.pdf -Athletic Complaints Google Form	Barbara Schmertz
	Annual Operating Budget	CC-5	Geoff Newman
	Annual Capital Request/CIP: Form M/county Capital Budget	CIP Book 1	Geoff Newman
	Annual Capital Request/CIP: Form B; Impact Statement	CIP Book 2	Geoff Newman
	Annual Space Computations: CIP:CC Table 1-4	CIP Book 3	Geoff Newman
	S-6 Supplemental form with credit and weekly student contact hours	S-6	Geoff Newman
MANDATE July 15	Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act)	-S-20.pdf -S-20 Google Form	Barbara Schmertz
Ongoing
	College Catalog - When newly issued (2 copies)		Everette Jackson
	Continuing Education Courses for State Funding - Enclosures	CC-10 Manual.pdf	Trish Gordon-McCown