MAC Community College Calendar

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2023-24 Maryland Annual Collection Schedule for Community Colleges

(Submissions are due the next business day for any date that falls on a weekend or holiday)

Prior Year 2022-23 Community College Calendar

For questions and additional information please contact the Survey Coordinator
For help, email: mac2help.mhec@maryland.gov
DUE DATE	REPORT DUE	REPORT ID	SUBMIT TO
July 2023
July 1	Annual Operating Budget	CC-5	Geoff Newman
	Annual Capital Request/CIP: Form M/county Capital Budget	CIP Book 1	Geoff Newman
	Annual Capital Request/CIP: Form B; Impact Statement	CIP Book 2	Geoff Newman
	Annual Space Computations: CIP:CC Table 1-4	CIP Book 3	Geoff Newman
	S-6 Supplemental form with credit and weekly student contact hours S6 & CCS6 Changes Announcement	S-6	Geoff Newman
MANDATE July 7	Student Concerns about Athletic Programs and Activities	Athletic Complaint.pdf Athletic Complaint Google Form	Barbara Schmertz
MANDATE July 15	Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act)	S-20.pdf S-20 Google Form	Barbara Schmertz
July 31	4th Quarter Cash Flow Report/ Project Status Report	Form P	Geoff Newman
	Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment		Geoff Newman
August 2023
August 1	Enrollment Report for Credit Courses for Fiscal Year Ending June 30th	CC-2	MAC File Transfer Trish Gordon-MCown
	Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File)	CC-3	MAC File Transfer Trish Gordon-McCown
	Degree Information System (DIS) Annual File	DIS File Layout.pdf	MAC2 File Transfer
	External Credit System (ECS) Annual File	ECS File layout.pdf	MAC2 File Transfer
MANDATE	Tuition and Fee Reductions for Victims of Human Trafficking Survey	S-35 form.pdf S-35 Google Form	Barbara Schmertz
August 6	MACC Annual Capital Budget Request to MHEC		Geoff Newman
September 2023
MANDATE September 1	Cultural Diversity Report	Cultural Diversity Memo.pdf Cultural Diversity Cover Sheet.pdf Cultural Diversity Form.pdf Cultural Diversity Google Form	Barbara Schmertz
	Deferred Maintenance Project Master List	FRG	Geoff Newman
	FY 2024 Facilities Renewal Grant Request	FRG	Geoff Newman
September 6	IPEDS Fall Collection Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment	IC,C, E12	IPEDS Web-Site
September 15	Course Information System (CIS) Winter/Spring (Do not submit see memo)	CIS File Layout.pdf	MAC2 File Transfer
	Student Registration System (SRS) Winter/Spring (Do not submit see memo)	SRS File Layout.pdf	MAC2 File Transfer
September 20	Annual Report on Best Practices and Progress to 55%	Best Practices Memo Guidelines Best Practices Form.pdf Best Practices Google Form	Barbara Schmertz
October 2023
October 1	Audit Report Addressed to Board of Trustees and College Financial Statements		Geoff Newman
	ESOL-FTES (English for Speakers of Other Languages)		Geoff Newman
	Annual Financial Report	CC-4	Geoff Newman
MANDATE October 2	Performance Accountability Report (PAR)	PAR CC Guidelines PAR Degree Progress Analysis.xlsx PAR CC Form.pdf PAR CC Google Form	Barbara Schmertz
October 15	CC-6 Total Unduplicated Non-Credit Headcount Enrollment is no longer Required	The CC-6 has been discontinued
	End-of-Term System (EOTS) Winter/Spring	EOTS File Layout.pdf	MAC2 File Transfer
	Opening Fall Enrollment	S7 Form.xlsx	MAC File Transfer
October 18	IPEDS Fall Collection Closes	IC, C, E12	IPEDS Web-Site
October 31	1st Quarter Cash Flow Report /Project Status Report	Form P	Geoff Newman
November 2023
November 4	CC-S-6 Credit Hours of Enrollment is no Longer Required	The CC-S-6 has been discontinued
November 15	Enrollment Report for Programs Approved for Statewide Funding	CC-2A	Geoff Newman
	Enrollment Report for West Virginia Residents Enrolled at Garrett Community College	CC-2B	Geoff Newman
	Enrollment Report for Somerset County Residents Attending Adjacent County Community College	CC-2C	Geoff Newman
	Enrollment Report for Health Manpower Funding	CC-2D	Geoff Newman
Revised Due 12/1	Enrollment Information System (EIS) Summer/Fall	EIS File Layout.pdf	MAC2 File Transfer
Revised Due 12/1	Financial Aid Information System (FAIS) Annual Data File	FAIS File Layout.pdf	MAC2 File Transfer
	First-Time Undergraduate Student Cohort SSN Change (optional)	The S-15 Form has been discontinued
November 29	Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment		Geoff Newman
December 2023
December 1	Maryland Approved Program Completer System (MAPCS) Annual File	MAPCS Layout File.pdf	MAC2 File Transfer
	Noncredit Workforce Completer System (NWCS)	NWCS File Layout.pdf	MAC2 File Transfer
	Cyber Warrior System (CWS) BCCC only	CWS File Layout.pdf	MAC2 File Transfer
December 2	Management Letter and College Response to Management Letter		Geoff Newman
December 6	IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures	SFA, GRS, GR200, ADM, OM	IPEDS Web-Site
	IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL)	EF, F, HR, AL	IPEDS Web-Site
December 15	Employee Data System (EDS) Annual Data File	EDS File Layout.pdf	MAC2 File Transfer
MANDATE New!	Student Voter Action Plan	Student Voter Action Plan.pdf Student Voter Action Plan Google Form	Derrick Coley
December 29	Part I/Part II Facility Programs for Projects in July 1 Budget Request		Geoff Newman
January 2024
January 15	Distance Education Form & Survey	Distance Education Announcement 2023-24 Memo DE Survey.xls	MAC File Transfer Barbara Schmertz
January 31	2nd Quarter Cash Flow Report /Project Status Report	Form P	Geoff Newman
	Continuing Education Course Biennial Review		Trish Gordon-McCown
February 2024
February 1	Facilities Master Plan: Every 10 years with interim updates	FMP	Geoff Newman
February 7	IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures	SFA, GRS, GR200, ADM, OM	IPEDS Web-Site
March 2024
March 1	Report on Students Receiving Accommodations for Disabilities	S252DR Form.pdf S252DR Google Form DPA template for S252DR.xlsx	Barbara Schmertz
March 15	Opening Spring Enrollment - Report for Spring Term	S7 Form.xlsx	MAC File Transfer
	Revised Course Information System (CIS) Winter 2023/Spring 2023 & Summer 2023/Fall 2023 See Memo, Page 3, Option #1	CIS File Layout.pdf	MAC2 File Transfer
	Revised Student Registration System (SRS) Winter 2023/Spring 2023 & Summer 2023/Fall 2023 See Memo, Page 3, Option #1	SRS File Layout.pdf	MAC2 File Transfer
New!	Student Course Registration System (SCRS) Winter/Spring 2023 & Summer/Fall 2023 See 2023-24 Revised SCRS Memo to Publics (Do not submit SCRS if you are submitting CIS and SRS above)	SCRS File Layout.pdf	MAC2 File Transfer
March 16	Enrollment Report for Programs Approved for Statewide Funding	CC-2A	Geoff Newman
	Enrollment Report for West Virginia Residents Enrolled at Garrett Community College	CC-2B	Geoff Newman
	Enrollment Report for Somerset County Residents Attending Adjacent County Community College	CC-2C	Geoff Newman
	Enrollment Report for Health Manpower Funding	CC-2D	Geoff Newman
March 31	Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment		Geoff Newman
April 2024
April 1	Enrollment Information System (EIS) Winter/Spring	EIS File Layout.pdf	MAC2 File Transfer
	Facilities Inventory Update		Geoff Newman
April 3	IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (L)	EF, F, HR, AL	IPEDS Web-Site
April 15	End-of-Term (EOTS) Summer/Fall	EOTS File Layout.pdf	MAC2 File Transfer
April 30	3rd Quarter Cash Flow Report/ Project Status Report	Form P	Geoff Newman
May 2024
May 1	Management Letters Status Report		Geoff Newman
May 2	Part I - Part II Facility Programs for Projects in July 1 Budget Request	Part I/II Program	Geoff Newman
June 2024
MANDATE June 1	Foster Care and Homeless Youth Tuition Waivers Survey	S-30.xlsx S30 Form.pdf S30 Google Form	Barbara Schmertz
MANDATE	Campus Climate Survey - Sexual Assault & Incident Data Submission Form	Incident Log.xlsx Incident Report Guidelines for Campus Climate Survey Guidelines for Incident Data Report Campus Climate survey Form. pdf Campus Climate survey Google Form	Barbara Schmertz
June 30	Near Completers Initiative (NCI)	NCI Memo.pdf NCI Layout File.pdf	MAC2 File Transfer Rhonda Wardlaw
July 2024
MANDATE July 1	Student Concerns about Athletic Programs and Activities	Athletic Complaint.pdf Athletic Complaint Google Form	Barbara Schmertz
	Annual Operating Budget	CC-5	Geoff Newman
	Annual Capital Request/CIP: Form M/county Capital Budget	CIP Book 1	Geoff Newman
	Annual Capital Request/CIP: Form B; Impact Statement	CIP Book 2	Geoff Newman
	Annual Space Computations: CIP:CC Table 1-4	CIP Book 3	Geoff Newman
	S-6 Supplemental form with credit and weekly student contact hours	S-6	Geoff Newman
MANDATE July 7	Student Concerns about Athletic Programs and Activities	Athletic Complaint.pdf Athletic Complaint Google Form	Barbara Schmertz
MANDATE July 15	Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act)	S-20.pdf S-20 Google Form	Barbara Schmertz

Ongoing
	College Catalog - When newly issued (2 copies)		Everette Jackson
	Continuing Education Courses for State Funding - Enclosures	CC-10 Manual.pdf	Trish Gordon-McCown