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2018-19 Maryland Annual Collection Schedule for Community Colleges

(Submissions are due the next business day for any date that falls on a weekend or holiday)
For questions and additional information please contact the Survey Coordinator
DUE DATE REPORT DUE  REPORT NO. SUBMIT TO:
July  2018
July 3  Annual Operating Budget  CC-5  Geoff Newman 
  Annual Capital Request/CIP: Form M/county Capital Budget  CIP Book 1  Geoff Newman 
  Annual Capital Request/CIP: Form B; Impact Statement  CIP Book 2  Geoff Newman 
  Annual Space Computations: CIP:CC Table 1-4  CIP Book 3  Geoff Newman 
July 27  4th Quarter Cash Flow Report  Form P  Geoff Newman 
July 31  Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment    Geoff Newman 
August  2018
August 1  Enrollment Report for Credit Courses for Fiscal Year Ending June 30th  CC-2  MAC File Transfer
  Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File)  CC-3  CE File Transfer
August 4  MACC Annual Capital Budget Request to MHEC    Geoff Newman 
  Degree Information System (DIS) Annual File DIS  MAC2 File Transfer
August 15  External Credit System (ECS) Annual File ECS MAC2 File Transfer
September  2018
September 3 Cultural Diversity Report    Alexia Van Orden 
September 5 IPEDS Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment
(C uploaded by MHEC on 9/21/2018) 
IC, C, E12  IPEDS Web-Site 
September 15 New due date - Course Information System (CIS) Winter/Spring CIS MAC2 File Transfer
New due date - Student Registration System (SRS) Winter/Spring SRS  MAC2 File Transfer
September 21 MHEC Uploads IPEDS Degree Completions File  Parris Jackson 
October  2018
October 1   Board-Approved Institutional Performance Accountability Report PAR Jon Enriquez
October 6 Audit Report Addressed to Board of Trustees and College Financial Statements    Geoff Newman 
  ESOL-FTES (English for Speakers of Other Languages)    Geoff Newman 
  Annual Financial Report  CC-4  Geoff Newman 
October 15  New due date - End-of-Term System (EOTS) Winter/Spring EOTS MAC2 File Transfer
October 17 Total Unduplicated Non-Credit Headcount Enrollment  CC-6 (.xls) MAC File Transfer
Opening Fall Enrollment  S7  Form MAC File Transfer
IPEDS Fall Collection Close
IC, C, E12  IPEDS Web-Site 
October 26 1st Quarter Cash Flow Report  Form P  Geoff Newman 
November  2018
November 1   WIOA Program Performance Data File (Only schools participating in WIOA program)  WDS  Alan Gallegos 
November 3 Credit Hours of Enrollment  CC-S-6 Single Campus
CC-S-6 Multi-Campus

CC-S-6 Instructions
MAC File Transfer
November 15 Enrollment Report for Programs Approved for Statewide Funding  CC-2A  Geoff Newman 
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B  Geoff Newman 
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C  Geoff Newman 
Enrollment Report for Health Manpower Funding  CC-2D  Geoff Newman 
Enrollment Information System (EIS) Summer/Fall EIS  MAC2 File Transfer
  Financial Aid Information System (FAIS) Annual Data File FAIS  MAC2 File Transfer
First-Time Undergraduate Student Cohort SSN Change (optional)  S-15 (.xls) MAC File Transfer
November 30 Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment    Geoff Newman 
December  2018
December 1 Management Letter and College Response to Management Letter    Geoff Newman 
December 12 IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L)
(EF, HR uploaded by MHEC on 3/11/2019) 
EF,F, HR, L  IPEDS Web-Site 
December 15  Employee Data System (EDS) Annual Data File EDS  MAC2 File Transfer
January  2019
January 15 Distance Education Survey DE Survey MAC File Transfer
January 24 MHEC Uploads Winter IPEDS for Graduation Rates (GRS), Graduation Rates (GR200)   GRS, GR200 Parris Jackson 
January 25  2nd Quarter Cash Flow Report  Form P  Geoff Newman 
January 30 Continuing Education Course Biennial Review    Alan Gallegos 
February  2019
February 1 Facilities Master Plan:  Every 10 years with interim updates  FMP  Geoff Newman 
February 13 IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures  SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
March  2019
March 1 Report on Students Receiving Accommodations for Disabilities S-25_2DR.xls MAC File Transfer
Barbara Schmertz
March 11 MHEC Uploads Spring IPEDS for EF, HR  EF, HR  IPEDS Web-Site 
March 15 Opening Spring Enrollment -  Report for Spring Term S7  Form MAC File Transfer
Course Information System (CIS) Summer/Fall CIS MAC2 File Transfer
Student Registration System (SRS) Summer/Fall SRS  MAC2 File Transfer
March 16 Enrollment Report for Programs Approved for Statewide Funding  CC-2A   Geoff Newman
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B   Geoff Newman
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C   Geoff Newman
Enrollment Report for Health Manpower Funding  CC-2D  Geoff Newman 
March 30 Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment    Geoff Newman 
April  2019
April 1  Enrollment Information System (EIS) Winter/Spring EIS  MAC2 File Transfer
  Facilities Inventory Update    Geoff Newman 
April 10  IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) EF, F, HR, L IPEDS Web-Site 
April 15  End-of-Term (EOTS) Summer/Fall EOTS MAC2 File Transfer
April 26 3rd Quarter Cash Flow Report Form P Geoff Newman
May  2019
May 1  Management Letters Status Report    Geoff Newman 
Part I - Part II Facility Programs for Projects in July 1 Budget Request  Part I/II Program Geoff Newman 
June  2019
June 3 Foster Care Homeless Youth Tuition Waiver Survey S-30 (.xls) MAC File Transfer
Barbara Schmertz
June 17 Non-Resident Tuition for Undocumented Immigrants S-20 Form (.xls) MAC File Transfer
ONGOING
  Unique Student Identifier System USIS USIS File Transfer
  College Catalog - When newly issued (2 copies)    Trish Gordon-McCown 
  Continuing Education Courses for State Funding  CC-10  CE File Transfer