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2021-22 Maryland Annual Collection Schedule for Community Colleges

(Submissions are due the next business day for any date that falls on a weekend or holiday)

Prior Year 2020-21 Community College Calendar
For questions and additional information please contact the Survey Coordinator
DUE DATE           REPORT DUE  REPORT ID SUBMIT TO:
 July  2021
July 1 Student Concerns about Athletic Programs and Activities  Athletic Google Form Barbara Schmertz
  Annual Operating Budget  CC-5  Geoff Newman 
  Annual Capital Request/CIP: Form M/county Capital Budget  CIP Book 1  Geoff Newman 
  Annual Capital Request/CIP: Form B; Impact Statement  CIP Book 2  Geoff Newman 
  Annual Space Computations: CIP:CC Table 1-4  CIP Book 3  Geoff Newman 
July 15 Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants  S-20 (.xls) MAC File Transfer
Alexia Van Orden
July 30 4th Quarter Cash Flow Report  Form P  Geoff Newman 
July 31  Cade 1st Payment - 1/4 Payment and unrestricted 1/4 payment    Geoff Newman 
August  2021
August 1 Enrollment Report for Credit Courses for Fiscal Year Ending June 30th  CC-2  MAC File Transfer
Ashley Wallace
  Enrollment Report for (Equated Credit Continuing Education Courses for Fiscal Year Ending June 30th and Electronic Data File)  CC-3  CE File Transfer
Ashley Wallace
  Tuition and Fee Reductions for Victims of Human Trafficking Survey S-35 Google Form Barbara Schmertz
August 5 Degree Information System (DIS) Annual File DIS  MAC2 File Transfer
August 6 MACC Annual Capital Budget Request to MHEC    Geoff Newman 
August 9 Student Learning Outcomes and Assessment Report (SLOAR) SLOAR Memo
SLOAR Google Form PDF
SLOAR Google Form
Barbara Schmertz
August 15  External Credit System (ECS) Annual File ECS MAC2 File Transfer
September 2021
September 1  - New Item! Report on Assessment Tools Validity and Assessment Memo
Assessment Survey Google Form PDF
Assessment Survey Google Form
Barbara Schmertz
  Cultural Diversity Report  Cover Sheet
Memo
Diversity Google Form
Alexia Van Orden 
New Item! Deferred Maintenance Project Master List FRG Geoff Newman
New Item! FY 2023 Facilities Renewal Grant Request FRG Geoff Newman
  IPEDS Fall Collection Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment   IC, C, E12  IPEDS Web-Site 
September 15 Course Information System (CIS) Winter/Spring CIS MAC2 File Transfer
Student Registration System (SRS) Winter/Spring SRS  MAC2 File Transfer
October  2021
October 1 Board Approved Institutional Performance Accountability Report (PAR) PAR Google Form PDF 
PAR Google Form
Barbara Schmertz
  Audit Report Addressed to Board of Trustees and College Financial Statements    Geoff Newman 
  ESOL-FTES (English for Speakers of Other Languages)    Geoff Newman 
  Annual Financial Report  CC-4  Geoff Newman 
October 13
IPEDS Fall Collection Closes
IC, C, E12  IPEDS Web-Site 
October 15  End-of-Term System (EOTS) Winter/Spring EOTS MAC2 File Transfer
  Total Unduplicated Non-Credit Headcount Enrollment  CC-6 (.xls) MAC File Transfer
Daniel Schuster
  Opening Fall Enrollment  S7  Form MAC File Transfer
October 29 1st Quarter Cash Flow Report  Form P  Geoff Newman 
November  2021
November 4 Credit Hours of Enrollment  CC-S-6 Single Campus
CC-S-6 Multi-Campus

CC-S-6 Instructions

Directive for S-6 Reporting
MAC File Transfer
Daniel Schuster
November 15 Enrollment Report for Programs Approved for Statewide Funding  CC-2A  Geoff Newman 
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B  Geoff Newman 
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C  Geoff Newman 
Enrollment Report for Health Manpower Funding  CC-2D  Geoff Newman 
Enrollment Information System (EIS) Summer/Fall EIS  MAC2 File Transfer
  Financial Aid Information System (FAIS) Annual Data File FAIS  MAC2 File Transfer
First-Time Undergraduate Student Cohort SSN Change (optional)  S-15 (.xlsx) MAC File Transfer
November 29 Cade 2nd Payment 1/4 Payment and Unrestricted 1/4 Payment    Geoff Newman 
December  2021
December 1  NEW Pilot! (Year 2) Noncredit Workforce Completer System (NWCS) NWCS MAC2 File Transfer
December 2 Management Letter and College Response to Management Letter    Geoff Newman 
December 8 IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (AL) EF,F, HR, AL  IPEDS Web-Site 
December 15  Employee Data System (EDS) Annual Data File EDS  MAC2 File Transfer
January 2022
January 15 Distance Education Form & Survey DE Survey Memo
DE Survey (.xls)
MAC File Transfer
Alexia Van Orden
January 31 2nd Quarter Cash Flow Report  Form P  Geoff Newman 
  Continuing Education Course Biennial Review    Ashley Wallace 
February 2022
February 1 Facilities Master Plan:  Every 10 years with interim updates  FMP  Geoff Newman 
February 9 IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures  SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
March 2022
March 1 Report on Students Receiving Accommodations for Disabilities S-25_2DR.xls MAC File Transfer
Barbara Schmertz
March 15 Opening Spring Enrollment -  Report for Spring Term S7  Form MAC File Transfer
Course Information System (CIS) Summer/Fall CIS MAC2 File Transfer
Student Registration System (SRS) Summer/Fall SRS  MAC2 File Transfer
March 16 Enrollment Report for Programs Approved for Statewide Funding  CC-2A   Geoff Newman
Enrollment Report for West Virginia Residents Enrolled at Garrett Community College  CC-2B   Geoff Newman
Enrollment Report for Somerset County Residents Attending Adjacent County Community College  CC-2C   Geoff Newman
Enrollment Report for Health Manpower Funding  CC-2D  Geoff Newman 
March 30 Cade Final Payment 1/2 Payment and Unrestricted 1/2 Payment    Geoff Newman 
April 2022
April 1  Enrollment Information System (EIS) Winter/Spring EIS  MAC2 File Transfer
  Facilities Inventory Update    Geoff Newman 
April 6 IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Academic Libraries (L) EF, F, HR, AL IPEDS Web-Site 
April 15  End-of-Term (EOTS) Summer/Fall EOTS MAC2 File Transfer
April 29 3rd Quarter Cash Flow Report Form P Geoff Newman
 May 2022
May 1  Management Letters Status Report    Geoff Newman 
May 2 Part I - Part II Facility Programs for Projects in July 1 Budget Request  Part I/II Program Geoff Newman 
June 2022
June 1  Campus Climate Survey - Sexual Assault & Incident Data Submission Form -Memo
-Incident Report(.xlsx)
-Guidelines for Incident Data Report (PDF)
-Guidelines for Campus Climate Survey (PDF)
-Google Form (PDF)
-Google Form to submit
Barbara Schmertz
  Foster Care and Homeless Youth Tuition Waivers Survey S-30 Memo
S-30 (.xlsx)
S-30 Google Form PDF
Google Form to Submit
MAC File Transfer
Barbara Schmertz
  Near Completers Initiative (NCI) NCI Memo (.pdf) MAC File Transfer
Rhonda Wardlaw
  Student Concerns about Athletic Programs and Activities  Google Form Barbara Schmertz
Ongoing
  College Catalog - When newly issued (2 copies)    Trish Gordon-McCown 
  Continuing Education Courses for State Funding - Enclosures CC-10  CE File Transfer
Ashley Wallace