Maryland Annual Collection Documentation

Questions? Please submit to mac2help.mhec@maryland.gov

• 2023-24 Annual Data Collections & Validations Calendar
• 2023-24 Unit Record Data Collection Updates
• 2023-24 Survey Updates
• 2023-24 Important Data Collection Highlights
• Data Error & Discrepancy Reporting Form for Unit Record Files
• Data Error & Discrepancy Reporting Form for Surveys
• MHEC Data Dictionary presented by Data Cookbook
• Auxiliary Files for MAC2 (MAC2 Headers, Program Inventory Codes, Program Completer Codes, OPEID Codes, High School Codes) 
• Data Collection Websites, Emails, and Responsibilities
• Instructions for Deleting Spaces from a csv File

MAC2 File Specifications

• Course Information System (CIS) Final Annual File
  • 2023-24 CIS-SRS-SCRS Announcement Memo (Page 3 - Option 1)
  • CIS File Layout Specifications (Posted 06/29/2023)
  • CIS Header Record
  • CIS Documentation
  
  
• Cyber Warrior System (CWS) Annual File (BCCC, BOW, COP, MOR, UMES only)
• CWS File Layout Specifications (Posted 10/04/2021)
• CWS Header Record
• CWS File Submission Link (Use "M" UserID)
• CWS Documentation


• Degree Information System (DIS)  Annual File
• DIS File Layout Specifications (Posted 06/29/2023)
• DIS Header Record(Posted 06/29/2023)
• DIS Documentation


• Employee Data System(EDS) Fall Term only
• EDS File Layout Specifications (Posted 06/29/2023)
• EDS Header Record (Posted 11/15/2023)
• EDS Documentation


• External Credit System (ECS)  Annual File
• ECS File Layout Specifications (Posted 10/04/2021)
• ECS Header Record
• ECS Documentation


• Enrollment Information System (EIS)  4 Term Files
• EIS File Layout Specifications (Posted 06/29/2023)
• EIS Header Record(Posted 06/29/2023)
• EIS Documentation


• End of Term System (EOTS) 4 Term Files
• EOTS File Layout Specifications (Posted 06/29/2023)
• EOTS Header Record
• EOTS Documentation


• Financial Aid Information System (FAIS) Annual File
• FAIS File Layout Specifications (Posted 06/29/2023)
• FAIS Header Record (Posted 06/29/2023)
• FAIS 2023 Aid Category Range Chart.pdf (Posted 10/17/2023)
• FAIS 2023 Aid Category Range Chart.xlsx (Posted 10/17/2023)
• FAIS Documentation


• Maryland Approved Program Completer System (MAPCS) Annual File
• MAPCS File Layout Specifications (Posted 06/29/2023)
• MAPCS Header Record
• MAPCS Program Completion Code.pdf (Posted 09/26/2023)
• MAPCS Program Completion Codes.xlsx (Posted 09/26/2023)
• MAPCS Capstone Location Codes
• MAPCS Documentation


• Near Completers Initiative (NCI)
• Near Completer Memo
• NCI File Layout Specifications (Posted 09/27/2023)
• NCI Header Record


• Noncredit Workforce Completers System (NWCS) Community Colleges only
• NWCS File Layout Specifications (Posted 06/29/2023)
• NWCS Header Record
• NWCS Manual (Posted 07/08/2022)
• NWCS Letter to Presidents
• NWCS Course or Sequence Type Codes 2020.xlsx (Posted 04/19/2021)
• NWCS Documentation


• Student Course Registration System (SCRS) Annual File New! Public Institutions Only
• 2023-24 Revised SCRS Memo (Posted 11/13/2023)
• 2023-24 CIS-SRS-SCRS Announcement Memo
• SCRS File Layout Specifications
• SCRS Header Record
• SCRS Documentation


• Student Registration System (SRS) Final Annual File
  • 2023-24 CIS-SRS-SCRS Announcement Memo (Page 3 - Option 1)
  • SRS File Layout Specifications(Posted 09/29/2021)
  • SRS Header Record
  • SRS Documentation
  
  
• Workforce Training Registration System (WTRS) ** Pilot **
  • WTRS Pilot Data Collection Memo (Posted 12/07/2023)
  • WTRS Pilot File Layout Specifications (Posted 12/07/2023)
  • WTRS Pilot Header Record (Posted 12/07/2023)
  • WTRS Pilot On-Line Documentation (Posted (12/07/2023)
  • WTRS Pilot Documentation Manual (Posted 12/07/2023)
  
  
  
  • Excel Workbook of all MAC2 System File Layout Specifications (Posted 11/13/2023)

  Most Recent Previous Out-dated MAC2 File Specifications

  • All MAC2 File Specifications 06/2022
  • All MAC2 File Specifications 10/2021
  • All MAC2 File Specifications 09/2021
  • All MAC2 File Specifications 07/2021
  • All MAC2 File Specifications 06/2021
  • All MAC2 File Specifications 10/2020
  • All MAC2 File Specifications 07/2020
  • All MAC2 File Specifications 04/2020