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2019-20 Maryland Annual Collection Schedule for
4-year Public Institutions 

(Submissions are due the next business day for any date that falls on a weekend or holiday)

COVID-19 Due Date Extensions are noted (-> new date) starting March 2020
For questions and additional information please contact the Survey Coordinator
August  2019
August 5 Degree Information System (DIS) Annual File
DIS  MAC2 File Transfer
August 15  External Credit System (ECS) Annual File ECS MAC2 File Transfer
September  2019
September 3 Cultural Diversity Report    Alexia Van Orden 
September 4 IPEDS Opens for Institution Characteristics (IC); Completions (C)12 Month Enrollment
(C uploaded by MHEC on 9/25/2019) 
IC, C, E12  IPEDS Web-Site 
September 15 Course Information System (CIS) Winter/Spring CIS  MAC2 File Transfer
Student Registration System (SRS) Winter/Spring SRS  MAC2 File Transfer
September 25 MHEC Uploads IPEDS Degree Completions File  Parris Jackson 
October  2019
October 1 Board-Approved Institutional Performance Accountability Report  PAR Barbara Schmertz
October 15 End-of-Term (EOTS) Winter/Spring EOTS MAC2 File Transfer
October 16 IPEDS Fall Collection Close
IC, C, E12  IPEDS Web-Site 
October 17 Opening Fall Enrollment S7 (.xls)  MAC2 File Transfer
November  2019
November 1 WIOA Program Performance Data File (Only schools participating in WIOA program)  WDS  Ashley Wallace
November 4 Application / Acceptance / Admission MHEC S-3 AIS  MAC2 File Transfer
  Credit Hours of Enrollment  S-6_Form
MAC2 File Transfer
  Institutional SAT Profile  S-11 Form MAC2 File Transfer
November 15 Enrollment Information System (EIS) Summer/Fall EIS  MAC2 File Transfer
  Financial Aid Information System (FAIS) Annual File FAIS  MAC2 File Transfer
First-Time Undergraduate Student Cohort SSN Change (optional)  S-15 Form (.xls) MAC2 File Transfer
December  2019

December 1
Maryland Approved Program Completer System (MAPCS) Annual File MAPCS MAC2 File Transfer Barbara Schmertz
December 12 IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures
(only GRS & GR200 are uploaded by MHEC 1/24/2019)
SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L)
(EF, HR uploaded by MHEC on 3/11/2020)
EF, HR, F, L IPEDS Web-Site 
December 15 Employee Data System (EDS) Annual File EDS  MAC2 File Transfer
January  2020
January 15  Distance Education Survey DE Survey MAC File Transfer
January 24 MHEC Uploads Winter IPEDS for Graduation Rates (GRS), Graduation Rates (GR200) GRS, GR200  Parris Jackson 
February  2020
February 12 IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures  SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
March  2020

March 2
Report on Students Receiving Accommodations for Disabilities S-25 4DR (.xls) MAC File Transfer Barbara Schmertz
March 11 MHEC Uploads Spring IPEDS for EF, HR  EF, HR  IPEDS Web-Site 
March 15 ->  April 1 Opening Spring Enrollment - Report for Spring Term S7  Form MAC File Transfer
Course Information System (CIS) Summer/Fall CIS  MAC2 File Transfer
Student Registration System (SRS) Summer/Fall SRS  MAC2 File Transfer
April  2020
April 1 -> April 15 Enrollment Information System (EIS) Winter/Spring EIS  MAC2 File Transfer
April 8 -> April 22 IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) EF, F, HR, L IPEDS Web-Site 
April 15 -> May 1 End-of-Term System (EOTS) Summer/Fall EOTS MAC2 File Transfer
May  2020
June  2020
June 1 Near Completers Initiative (NCI) NCI Memo(.Pdf) MAC2 File Transfer
Rhonda Wardlaw
June 1 -> August 1 Foster Care Homeless Youth Tuition Waiver Survey  S-30 (.xlsx) MAC File Transfer Barbara Schmertz
June 1 ->
Jan. 1, 2021
Campus Climate Survey     Barbara Schmertz
July  2020
July 15 Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants S-20(.xls) MAC File Transfer
Barbara Schmertz
  Unique Student Identifier System USIS USIS File Transfer