2019-20 Maryland Annual Collection Schedule for
4-year Public Institutions
(Submissions
are due the next business day for any date that falls on a weekend or holiday)COVID-19 Due Date Extensions are noted (-> new date) starting March 2020
| DUE DATE | REPORT DUE | REPORT NO. | SUBMIT TO: |
| August 2019 | |||
| August 5 |
Degree Information System (DIS)
Annual File |
DIS | MAC2 File Transfer |
| August 15 | External Credit System (ECS) Annual File | ECS | MAC2 File Transfer |
| September 2019 | |||
| September 3 | Cultural Diversity Report | Alexia Van Orden | |
| September 4 |
IPEDS Opens for Institution
Characteristics (IC); Completions (C)12 Month Enrollment
(C uploaded by MHEC on 9/25/2019) |
IC, C, E12 | IPEDS Web-Site |
| September 15 | Course Information System (CIS) Winter/Spring | CIS | MAC2 File Transfer |
| Student Registration System (SRS) Winter/Spring | SRS | MAC2 File Transfer | |
| September 25 | MHEC Uploads IPEDS Degree Completions File | C | Parris Jackson |
| October 2019 | |||
| October 1 | Board-Approved Institutional Performance Accountability Report | PAR | Barbara Schmertz |
| October 15 | End-of-Term (EOTS) Winter/Spring | EOTS | MAC2 File Transfer |
| October 16 |
IPEDS Fall Collection
Close
|
IC, C, E12 | IPEDS Web-Site |
| October 17 | Opening Fall Enrollment | S7 (.xls) | MAC2 File Transfer |
| November 2019 | |||
| November 1 | WIOA Program Performance Data File (Only schools participating in WIOA program) | WDS | Ashley Wallace |
| November 4 | Application / Acceptance / Admission MHEC S-3 | AIS | MAC2 File Transfer |
| Credit Hours of Enrollment |
S-6_Form Instructions |
MAC2 File Transfer | |
| Institutional SAT Profile | S-11 Form | MAC2 File Transfer | |
| November 15 | Enrollment Information System (EIS) Summer/Fall | EIS | MAC2 File Transfer |
| Financial Aid Information System (FAIS) Annual File | FAIS | MAC2 File Transfer | |
| First-Time Undergraduate Student Cohort SSN Change (optional) | S-15 Form (.xls) | MAC2 File Transfer | |
| December 2019 | |||
|
December 1 |
Maryland Approved Program Completer System (MAPCS) Annual File | MAPCS | MAC2 File Transfer Barbara Schmertz |
| December 12 |
IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates
(GRS), Graduation Rates (GR200), Admissions and Outcome Measures (only GRS & GR200 are uploaded by MHEC 1/24/2019) |
SFA, GRS, GR200, ADM, OM | IPEDS Web-Site |
|
IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR),
Libraries (L) (EF, HR uploaded by MHEC on 3/11/2020) |
EF, HR, F, L | IPEDS Web-Site | |
| December 15 | Employee Data System (EDS) Annual File | EDS | MAC2 File Transfer |
| January 2020 | |||
| January 15 | Distance Education Survey | DE Survey | MAC File Transfer |
| January 24 | MHEC Uploads Winter IPEDS for Graduation Rates (GRS), Graduation Rates (GR200) | GRS, GR200 | Parris Jackson |
| February 2020 | |||
| February 12 | IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures | SFA, GRS, GR200, ADM, OM | IPEDS Web-Site |
| March 2020 | |||
|
March 2 |
Report on Students Receiving Accommodations for Disabilities | S-25 4DR (.xls) | MAC File Transfer Barbara Schmertz |
| March 11 | MHEC Uploads Spring IPEDS for EF, HR | EF, HR | IPEDS Web-Site |
| March 15 -> April 1 | Opening Spring Enrollment - Report for Spring Term | S7 Form | MAC File Transfer |
| Course Information System (CIS) Summer/Fall | CIS | MAC2 File Transfer | |
| Student Registration System (SRS) Summer/Fall | SRS | MAC2 File Transfer | |
| April 2020 | |||
| April 1 -> April 15 | Enrollment Information System (EIS) Winter/Spring | EIS | MAC2 File Transfer |
| April 8 -> April 22 | IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) | EF, F, HR, L | IPEDS Web-Site |
| April 15 -> May 1 | End-of-Term System (EOTS) Summer/Fall | EOTS | MAC2 File Transfer |
| May 2020 | |||
| June 2020 | |||
| June 1 | Near Completers Initiative (NCI) | NCI Memo(.Pdf) |
MAC2 File Transfer Rhonda Wardlaw |
| June 1 -> August 1 | Foster Care Homeless Youth Tuition Waiver Survey | S-30 (.xlsx) | MAC File Transfer Barbara Schmertz |
|
June 1 -> Jan. 1, 2021 |
Campus Climate Survey | Barbara Schmertz | |
| July 2020 | |||
| July 15 | Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants | S-20(.xls) |
MAC File Transfer Barbara Schmertz |
| ONGOING | |||
| Unique Student Identifier System | USIS | USIS File Transfer | |