nfSkip to Main Content
Print

2023-24 Maryland Annual Collection Schedule for
4-year Public Institutions 

(Submissions are due the next business day for any date that falls on a weekend or holiday)

Prior Year 2022-23 Four-Year Public Calendar

For questions and additional information please contact the Survey Coordinator
For help, email: mac2help.mhec@maryland.gov
DUE DATE REPORT DUE  REPORT ID  SUBMIT TO
July 2023
MANDATE
July
7
Student Concerns about Athletic Programs and Activities Barbara Schmertz
MANDATE
July
15
Annual Report on Exemption for Nonresident Tuition for Undocumented Immigrants (Dream Act) Barbara Schmertz
August  2023
August 1 Degree Information System (DIS) Annual File

DIS File Layout.pdf

MAC2 File Transfer
  External Credit System (ECS) Annual File

ECS File Layout.pdf

MAC2 File Transfer
September  2023
MANDATE
September 1
Cultural Diversity Report  Barbara Schmertz
September 6 IPEDS Fall Collection Opens for Institution Characteristics (IC); Completions (C); 12 Month Enrollment IC, C, E12  IPEDS Web-Site 
September 15   Course Information System (CIS) Winter/Spring
(Do not submit see
memo)

CIS File Layout.pdf

MAC2 File Transfer
  Student Registration System (SRS) Winter/Spring
(Do not submit see
memo)

SRS File Layout.pdf

MAC2 File Transfer
September 20
Annual Report on Best Practices and Progress to 55% Barbara Schmertz
October  2023
MANDATE
October 2
Performance Accountability Report (PAR) Barbara Schmertz
October 15 Opening Fall Enrollment

S7 Form.xlsx 

MAC File Transfer
  End-of-Term (EOTS) Winter/Spring

EOTS File Layout.pdf

MAC2 File Transfer
October 18 IPEDS Fall Collection Closes IC, C, E12  IPEDS Web-Site 
November 2023
November 4 Application / Acceptance / Admission MHEC S-3

AIS File Layout.pdf

MAC File Transfer
Credit Hours of Enrollment  MAC File Transfer
November 15 Revised Due 12/1 Enrollment Information System (EIS) Summer/Fall

EIS File Layout.pdf

MAC2 File Transfer
Revised Due 12/1 Financial Aid Information System (FAIS) Annual File

FAIS File Layout.pdf

MAC2 File Transfer
  First-Time Undergraduate Student Cohort SSN Change (optional) 

The S-15 Form has been discontinued

December 2023

December 1
Maryland Approved Program Completer System (MAPCS) Annual File

MAPCS Layout File.pdf

MAC2 File Transfer

Cyber Warrior System (CWS) (BOW, COP, MOR, UMES only)

CWS Layout File.pdf

MAC2 File Transfer
December 6 IPEDS Winter Collection Opens Student Financial Aid (SFA), Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
  IPEDS Spring Collection Opens for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) EF, HR, F, L IPEDS Web-Site 
December 15 Employee Data System (EDS) Annual File

EDS File Layout.pdf

MAC2 File Transfer
MANDATE
 New!

Student Voter Action Plan
Derrick Coley
January 2024
January 15 
Distance Education Form & Survey
MAC File Transfer
February 2024
February 7 IPEDS Winter Collection Closes for SFA, Graduation Rates (GRS), Graduation Rates (GR200), Admissions and Outcome Measures  SFA, GRS, GR200, ADM, OM  IPEDS Web-Site 
March 2024
March 1 Report on Students Receiving Accommodations for Disabilities Barbara Schmertz
March 15 Opening Spring Enrollment - Report for Spring Term

S7 Form.xlsx

MAC File Transfer
  Revised Course Information System (CIS)
Winter 2023/Spring 2023 & Summer 2023/Fall 2023
See Memo, Page 3, Option #1 

CIS File Layout.pdf

MAC2 File Transfer
  Revised Student Registration System (SRS)
Winter 2023/Spring 2023 & Summer2023/Fall 2023
See Memo, Page 3, Option #1 

SRS File Layout.pdf

MAC2 File Transfer
New! Student Course Registration System (SCRS)
Winter/Spring 2023 & Summer/Fall 2023
See 2023-24 Revised SCRS Memo to Publics
(Do not submit SCRS if you are submitting CIS and SRS above)

SCRS File Layout.pdf

MAC2 File Transfer
April 2024
April 1 Enrollment Information System (EIS) Winter/Spring

EIS File Layout.pdf

MAC2 File Transfer
April 3 IPEDS Spring Collection Closes for Fall Enrollment (EF), Finance (F), Human Resources (HR), Libraries (L) EF, F, HR, L IPEDS Web-Site 
April 15 End-of-Term System (EOTS) Summer/Fall

EOTS File Layout.pdf

MAC2 File Transfer
May 2024
  No Submission Required
June 2024
MANDATE
 June 1
Campus Climate Survey - Sexual Assault & Incident Data Submission  Barbara Schmertz
MANDATE
Foster Care and Homeless Youth Tuition Waivers Survey 
  • S30 Form.pdf
  • S30 Google Form
Barbara Schmertz
June 30 Near Completers Initiative (NCI) MAC2 File Transfer Rhonda Wardlaw
July 2024
MANDATE
July 1
Student Concerns about Athletic Programs and Activities 
  • Athletic Complaints Form.pdf
  • Athletic Complaints Google Form
 Barbara Schmertz